USPS To End Hard-Copy Postage Statements

WASHINGTON, DC — The Postal Service is proposing to discontinue the use of hardcopy postage statements for domestic commercial mailings, as stated in a Federal Register Notice on February 13. The use of hardcopy postage statements for Every Door Direct Mail—Retail (EDDM-R) and international mailings will not be affected by this proposed revision.

The Postal Service is proposing to implement this change effective January 21, 2024.

Currently, unless manifested using eVS or mailings entered under the full-service automation program, domestic commercial mailers had the option to submit a completed hardcopy or electronic postage statement for any mailing claiming a discount and all permit imprint mailings.

The Postal Service is proposing to discontinue the use of hardcopy postage statements to improve efficiency by expediting the acceptance of commercial mail. Except for eVS mailings, all domestic commercial mailings must use an approved electronic method to transmit a postage statement to the PostalOne! system.

The Postal Service provides free means of electronic postage statement submission through the Intelligent Mail for Small Business (IMsb) tool and Postal Wizard. There are also approved third party software options available.

Mailers can submit comments on or before March 15, 2023. Mail or deliver written comments to the Director, Product Classification, U.S. Postal Service, 475 L’Enfant Plaza SW, Room 4446, Washington, DC 20260-5015. If sending comments by email, include the name and address of the commenter and send to, with a subject line of “Hardcopy Postage Statements Discontinued”. Faxed comments are not accepted.

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